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Terms & Conditions

Effective Date: July 16, 2025
Website: www.checkmatepath.com
Contact: experience@checkmatepath.com

1. Company Information

Service Provider: Vladimir Jacko
Trading Name: Checkmate Path
Company Identification Number: 305766481
Registered Address: 41 Zakaria Paliashvili Street, Tbilisi, 0179, Georgia
Contact Email: experience@checkmatepath.com

2. Service Overview

2.1 Nature of Services

Checkmate Path provides premium chess experiences and strategic consulting services designed for high‑net‑worth individuals, corporations, and institutional clients. All services are personally curated and delivered by Vladimir Jacko.

 

2.2 Service Categories

Checkmate Path offers the following categories of services:
 

2.2.1 Signature Experiences
Pre‑designed, standalone experiences including:
– Golden Move Ceremony
– Lovers' Retreat
– VIP Drop‑In
– Yacht Ritual
– Jet Cloud Thinking
– Legacy Night
– Chess by Flame
– Silence Ceremony
– Wine Wisdom
– Reunion of Family Spirit
– Children’s Logic Quest
– Desert Escape
– Mastery Immersion
– Legacy for Two
– Chess & Art Immersion

2.2.2 Custom Experience Design
Bespoke experiences tailored to specific client requirements through our "Design Your Experience" consultation process.
Experiences may be delivered in virtually any location worldwide — including private residences, yachts, historical landmarks, wilderness settings, corporate spaces, or symbolic public venues.
We remain open to unconventional ideas and creative requests, regardless of scale, location, or format.

2.2.3 Gift Experiences
Curated experiences designed for gifting purposes, including "The Gift of Intellect" format.

2.2.4 Educational & Archival Services
Knowledge‑focused experiences such as "The Archive Play" and "Echoes of the Future."

2.2.5 Chess Concierge
Ongoing monthly strategic mentorship and support services.

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2.3 Service Delivery & Requirements

Checkmate Path experiences are delivered either directly to private clients or through institutional partners, including but not limited to: luxury hotels and resorts, private villas, concierge and lifestyle agencies, wellness retreats, embassies, private jet lounges, art galleries, cultural institutions, educational institutions, corporate clubs, private members’ clubs, and yachting or marina facilities.

Each experience includes a defined scope, duration, guest structure, and location framework, tailored to the specific needs of the client or partner.
 

Important: The service exclusively comprises chess expertise and strategic consultation. All physical arrangements including venue setup, lighting, seating, catering, transportation, technical equipment, and chess materials such as boards and pieces — are the responsibility of the client or partner, unless explicitly arranged as additional services.

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2.4 Age & Accessibility Requirements

  • The Children’s Logic Quest is specifically designed for participants aged 9 to 14 years.

  • All other experiences are intended for individuals aged 15 and above, unless otherwise specified.

  • Experiences that involve the serving or consumption of alcohol (such as Wine Wisdom) are available only to participants who meet the legal drinking age in the country where the experience takes place.
    The client is responsible for verifying and ensuring compliance with applicable age restrictions.

  • Clients must notify us in advance of any accessibility needs or medical considerations relevant to participation.

  • All experiences are delivered in English only.

  • Scheduling is coordinated in accordance with the client’s local time zone.

3. Booking Process

3.1 Reservation Methods

  • Signature Experiences
    Book directly through the dedicated form on each experience page.

  • Custom & Concierge Services
    Submit an initial inquiry via email or through an encrypted messaging platform (WhatsApp, Telegram, WeChat, Line, or similar).

  • Third‑Party Bookings
    Personal assistants, concierge teams, and institutional partners may submit bookings on behalf of clients.

 

3.2 Booking Confirmation

  • Initial Request
    The booking process begins when a client (or their representative) submits a booking form or inquiry through any accepted channel.

  • Quote Delivery
    A detailed quote and invoice will be issued within 24 hours of receiving the request, or once all essential experience specifications have been provided by the client.

  • Contract Confirmation
    A binding agreement is confirmed upon receipt of payment, whether in full or as a 50% deposit.
    By submitting payment, the client confirms their acceptance of all applicable terms and conditions.

  • Final Coordination
    Experience details — including location, timing, guest structure, and logistical arrangements — must be finalized no later than 72 hours before the scheduled experience.
    Failure to provide the necessary information by this deadline may result in postponement or cancellation, at the discretion of Checkmate Path.

 

3.3 Partner & Third‑Party Bookings

  • Institutional partners (such as hotels, agencies, or private estates) may book services on behalf of their clients.

  • Commission structures for partners are handled independently from client agreements.

  • White‑label services are available to qualified institutional partners upon request.

  • All third-party bookings are subject to the same terms and conditions as direct client bookings.

 

3.4 Booking Modifications & Substitutions

Modifications to bookings and guest substitutions may be requested in advance.
All changes are subject to availability, and certain conditions or fees may apply.
For full details on rescheduling, cancellations, and emergency situations, please refer to Section 5: Cancellation & Modifications.

4. Pricing & Payments

4.1 Pricing Structure

  • Base Price
    Covers chess experience curation and delivery only.

  • Additional Costs
    Travel, accommodation, venue fees, and related expenses are quoted separately.

  • Optional Services
    Recording of the experience is available as a premium add-on (not included by default).

 

4.2 Payment Schedule & Terms

  • Deposit
    A 50% deposit is required to confirm the booking. This deposit must be paid within 3 days of receiving the invoice, unless otherwise agreed.

  • Final Payment
    The remaining 50% is due no later than 7 days before the scheduled experience.

  • Late Bookings
    For bookings made less than 7 days in advance, 100% payment is required immediately upon confirmation.

  • Accepted Method
    Bank transfer only.

  • Accepted Currencies
    EUR (€), USD ($), GBP (£), HUF (Ft), PLN (zÅ‚), RON (lei), AUD ($), CAD ($), NZD ($), SGD ($), TRY (₺)

  • VAT
    Services are not subject to VAT under Georgian tax legislation.

 

4.3 Currency & Financial Conditions

  • Exchange Rates
    Currency exchange rates are fixed at the time of invoice issuance.

  • Bank Fees
    All transfer and conversion fees are the responsibility of the client.

  • Late Payment
    May result in postponement or cancellation of the experience. Interest of 1% per month may apply to overdue balances.

  • Refunds
    Refunds are processed within 14 business days to the original payment method, in accordance with the applicable cancellation policy.

  • Insurance
    Travel insurance is required for all international experiences and is the sole responsibility of the client.

 

4.4 Chess Concierge Payment Terms

  • Billing & Payment
    Chess Concierge services are invoiced monthly, quarterly, or as agreed in advance. Payment is due within 7 days of invoice issuance unless otherwise specified in writing.

  • Ongoing Basis
    The service continues on a rolling basis until terminated with 30 days’ written notice by either party.

  • Non-Payment
    Failure to make timely payment may result in suspension or termination of services.

  • Refunds
    Any unused portion of prepaid Concierge services will be refunded pro-rata, based on the number of unused full days remaining at the time of termination.

5. Cancellation & Modifications

This section outlines the conditions under which experiences may be cancelled, rescheduled, or modified by the client or by Checkmate Path.

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5.1 Cancellation by Client

  • More than 7 days before the experience:
    Full refund, minus a 10% administration fee

  • 3 to 7 days before the experience:
    50% refund of the total amount paid

  • Within 48 hours of the experience:
    No refund available

 

5.2 Cancellation by Checkmate Path

Checkmate Path reserves the right to cancel any experience in the event of:

  • Force majeure (e.g., natural disasters, political instability, transportation disruptions)

  • Illness or incapacity of the curator

  • Other circumstances beyond our reasonable control

In such cases, the client will receive a full refund of all amounts paid.

 

5.3 Rescheduling

  • One rescheduling is permitted free of charge, provided the request is made at least 48 hours before the scheduled experience.

  • Additional rescheduling requests are subject to approval and may incur a fee.

  • Requests made within 48 hours are subject to availability and additional charges.

  • Any non-refundable costs already incurred by Checkmate Path on behalf of the client — including but not limited to confirmed travel, accommodation, venue hire, or third-party logistics — must be reimbursed in full, regardless of when the rescheduling request is made.

  • All other aspects of the rescheduling follow the standard terms outlined above.

 

5.4 Weather & External Factors

If an outdoor experience cannot proceed due to weather or other unforeseen external circumstances, an alternative format or indoor location will be arranged within a reasonable timeframe.

If the curator has already travelled to the destination and the experience cannot be delivered due to force majeure (e.g. severe weather, government restrictions), the following applies:

  • 50% of the curator’s fee will be retained to cover preparation, travel, and on-site presence.

  • The core experience remains valid and transferable within the following 60 days, subject to mutual coordination.

  • The client is responsible for all curator travel-related expenses already incurred, including but not limited to accommodation, airfare, local transfers, and venue-related costs.

  • No refunds are issued, as the experience will be delivered in an adjusted form within a feasible timeframe.

 

5.5 Termination of Ongoing Services

For Chess Concierge and other ongoing or recurring service arrangements:

  • Either party may terminate the agreement with 30 days written notice, sent via email to experience@checkmatepath.com.

  • Services will continue to be provided as scheduled during the 30-day notice period unless both parties agree otherwise.

  • Any unused portion of prepaid services beyond the 30-day notice period will be refunded pro-rata, based on the number of unused full days remaining after the termination takes effect.

  • Refunds, if applicable, will be processed to the original payment method within 14 business days.

  • In case of early termination due to a material breach of terms by either party, the agreement may be terminated with immediate effect, and any refund will be assessed on a case-by-case basis.

  • All intellectual property, confidentiality, and data protection clauses shall remain in effect after termination.

6. Client Responsibilities

 

6.1 Environment & Equipment

  • Provide safe, distraction‑free environment for sessions

  • Ensure stable internet connection for virtual experiences

  • Provide chess sets, boards, and any required equipment (we provide expertise only)

  • Arrange suitable seating, lighting, and table setup

  • Ensure appropriate temperature and noise control

  • Comply with local laws and regulations at experience venues

 

6.2 Personal Requirements

  • Provide accurate booking information and guest details

  • Specify dress code requirements and communicate to all participants

  • Disclose any medical conditions, allergies, or special needs

  • For minors: provide emergency medical contacts and authorization

  • For participants with disabilities: ensure appropriate support personnel

  • Inform us of any health conditions affecting participation

  • Arrange appropriate attire for venue/experience type

  • Ensure all participants meet minimum age requirements (specified per experience)

  • Obtain all necessary medical clearances and liability waivers

 

6.3 Logistics & Preparation

  • Arrange transportation to/from experience locations

  • Provide travel insurance for all participants

  • Handle visa/travel document requirements for international experiences

  • Coordinate with venue staff and third‑party service providers

  • Ensure all participants understand experience format and expectations

 

6.4 Conduct & Confidentiality

  • Maintain respectful behavior during experiences

  • Respect intellectual property and confidentiality

  • Obtain necessary permissions for any recording or documentation

  • Maintain confidentiality of strategic discussions and insights shared

 

6.5 Supervision & Safety Requirements

For all experiences:

  • Client responsible for ensuring participant safety at all times

  • Emergency contact information must be accessible during experience

  • First aid arrangements are client's responsibility

For minors (under 18):

  • An adult guardian must be present throughout the experience, unless a signed parental or legal guardian consent form has been submitted in advance.

  • Medical consent forms are required for all minor participants.

  • The client assumes full legal responsibility for the minor's actions, health, and safety, whether or not the guardian is present.

For participants with disabilities:

  • Appropriate support personnel must be provided by client

  • All accessibility arrangements are client's responsibility

  • Medical support must be available if required

 

6.6 Legal Compliance & Waivers

  • Client is responsible for ensuring that all participants acknowledge and sign the required liability waivers.

  • All experiences must comply with applicable local laws, health regulations, and child protection rules at the location where the service is delivered.

  • The client is solely responsible for securing adequate insurance coverage (e.g. travel, accident, liability) for all participants involved in the experience.

  • For minor participants, valid legal guardianship documentation must be submitted where applicable.

7. Our Responsibilities & Limitations

7.1 Service Delivery
We commit to:

  • Deliver chess expertise and strategic consultation with professional care

  • Maintain confidentiality of all client information and strategic discussions

  • Execute each experience in accordance with the agreed specifications and timeline

 

7.2 Service Limitations
Checkmate Path is not responsible for providing:

  • Chess sets, boards, pieces, or any physical equipment

  • Venue setup, furniture, or environmental arrangements

  • Transportation, accommodation, or travel logistics

  • Technical equipment (e.g. cameras, microphones, recording devices)

  • Catering, refreshments, or meal services

  • Security services or personnel

  • Weather contingency planning or alternative venues

Our service is strictly limited to:

  • Chess expertise, strategic consultation, and intellectual guidance

  • Experience design, customization, and curation

  • Professional delivery of chess-related content

 

7.3 Limitation of Liability

We are not liable for:

  • Client‑side technical issues or equipment failures

  • Injuries or damages at venues outside our direct management

  • Travel delays or cancellations by third parties

  • Force majeure events beyond our reasonable control

  • Death or personal injury of participants

  • Psychological or emotional distress resulting from the experience

  • Loss, theft, or damage to personal belongings during the experience

Maximum liability is limited to the total amount paid for the specific experience.
 

7.4 Insurance
We maintain professional indemnity insurance for the services we provide.
Clients are fully responsible for arranging their own travel, health, and liability insurance for themselves and all participants involved.

8. Intellectual Property

8.1 Proprietary Rights
All experience formats, methodologies, educational materials, visual assets, and consulting frameworks are the exclusive intellectual property of Vladimir Jacko and Checkmate Path.


8.2 Usage Restrictions
Clients may not:

  • Record, reproduce, or distribute any proprietary content without prior written consent

  • Use Checkmate Path methodologies or formats for commercial or educational purposes

  • Share confidential strategic insights or frameworks with third parties


8.3 Media & Recording Rights

  • Any form of recording must be approved in advance and may be subject to additional fees

  • Clients may retain personal-use recordings of their own experience, provided they respect intellectual property boundaries

  • Photography or video of proprietary materials (e.g., presentation content, strategy boards) requires prior written consent

  • Social media sharing of non-sensitive experience moments is permitted with discretion

  • Any commercial use of footage, recordings, or images requires a separate licensing agreement


8.4 Confidentiality

  • All strategic, intellectual, and business-related discussions remain strictly confidential

  • Non‑disclosure agreements (NDAs) are available upon request for sensitive engagements

  • Client data, experience details, and all shared materials are handled with the highest standards of confidentiality

9. Privacy & Data Protection

9.1 Data Collection & Use
We collect only the information necessary to provide and coordinate your experience — including contact details, preferences, payment information, and logistical requirements.

 

9.2 Data Protection
All personal data is processed in accordance with our Privacy Policy, which complies with GDPR and other global privacy regulations.
We implement appropriate security measures and never sell or misuse client data.

 

9.3 Your Rights
Clients have the right to access, correct, delete, or object to the use of their personal data. Full details are available in our Privacy Policy.

10. Dispute Resolution

10.1 Informal Resolution
We encourage clients to contact us directly at experience@checkmatepath.com with any concerns or disputes. Most matters can be resolved amicably through open and respectful communication.

 

10.2 Mediation
If informal resolution proves unsuccessful, either party may initiate mediation proceedings via the Georgian Chamber of Commerce and Industry. Both parties agree to participate in good faith before pursuing legal action.

 

10.3 Legal Jurisdiction
These Terms and all services provided by Checkmate Path are governed by the laws of Georgia.
Any disputes shall be resolved exclusively in the courts of Tbilisi, Georgia.

11. General Provisions

11.1 Entire Agreement
These Terms constitute the entire agreement between the parties and supersede all prior negotiations, communications, or understandings related to the services.


11.2 Severability
If any provision of these Terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.


11.3 Updates
We may revise these Terms at any time. Updates will be published on our official website with a clearly stated effective date. Continued use of our services constitutes acceptance of the revised Terms.


11.4 Language
These Terms are issued exclusively in English. No translations shall have legal force, and in the event of interpretation questions, the English version shall prevail.


11.5 Contact Information
For any questions or concerns regarding these Terms or our services, please contact:
📧 experience@checkmatepath.com

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